STANDUP COACHING LLC PRIVACY POLICY & CONFIDENTIALITY STATEMENT

1. Introduction

Standup Coaching LLC ("we," "us," or "our") is committed to protecting the privacy and confidentiality of all personal information shared by clients and visitors to this website. This Privacy Policy describes how we collect, use, and protect your information.

 

By using our website, submitting any form, or engaging our coaching services, you acknowledge and agree to the terms of this Privacy Policy.
 

2. Information We Collect

We may collect the following types of information:

• Your name, email address, and phone number

• Responses submitted through our Welcome Form and Discovery Questionnaire

• Appointment and scheduling information through Wix Bookings

• Payment information processed securely through Wix Payments

• Any personal disclosures made during coaching sessions or written correspondence
   

3. How We Use Your Information

Your information is used solely to:

• Schedule and conduct coaching sessions

• Send the Discovery Questionnaire and prepare for your first session

• Communicate with you regarding your coaching engagement

• Add you to our mailing list for updates and resources (you may opt out at any time)

• Process payments for services rendered

 

We do not sell, rent, or share your personal information with third parties for marketing purposes.
 

4. Confidentiality of Personal Disclosures

All personal disclosures made during coaching sessions, through intake forms, or via written correspondence are held in strict confidence. Standup Coaching LLC will not share your personal information with any third party without your express written consent, except as required by law.
 

5. Voluntary HIPAA-Aligned Privacy Standards

While Standup Coaching LLC is not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), we voluntarily adopt HIPAA-aligned privacy standards out of respect for the sensitive and personal nature of the information our clients share. This means we apply the same principles of privacy, security, and confidentiality that HIPAA requires of healthcare providers — including limiting access to your information, securing it against unauthorized disclosure, and honoring your right to control how it is used.

 

In alignment with HIPAA principles, we apply the following standards:

 

Minimum Necessary Standard

We access, use, and share only the minimum amount of personal information necessary to provide coaching services and fulfill our obligations to you. Information shared in sessions or on intake forms is not discussed, reviewed, or disclosed beyond what is required to serve you directly.

 

Your Client Rights

In keeping with HIPAA-aligned standards, you have the right to:

• Access your personal information and records held by Standup Coaching LLC

• Request amendments or corrections to information we hold about you

• Request an accounting of any disclosures of your information made by Standup Coaching LLC

• Request restrictions on how your information is used or shared

• Receive a copy of our Notice of Privacy Practices at any time upon request

 

Breach Notification

In the event of any unauthorized access to, disclosure of, or breach involving your personal information, Standup Coaching LLC is committed to notifying affected clients promptly and taking immediate corrective action. We will inform you of the nature of the breach, the information involved, and the steps being taken to address it.
 

6. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, disclosure, or misuse. Information submitted through our website is processed through Wix's secure platform. Payment information is handled through encrypted, PCI-compliant payment processing and is never stored by Standup Coaching LLC directly.
 

6a. Record Retention & Destruction

Standup Coaching LLC retains client records, intake forms, and session-related correspondence for a period of three (3) years following the conclusion of a coaching engagement, or as otherwise required by applicable law.

 

Upon the expiration of the retention period, all personal records are securely destroyed. Digital records are permanently deleted from all systems. Any physical documents containing personal information are shredded or otherwise rendered unreadable prior to disposal.

 

Clients may request the deletion of their records prior to the standard retention period by contacting us directly. Such requests will be honored subject to any legal obligations that require retention.
 

6b. Notice of Privacy Practices

Standup Coaching LLC maintains a Notice of Privacy Practices describing how we handle your personal information in alignment with HIPAA-aligned standards. You may request a copy of our Notice of Privacy Practices at any time by contacting us at standupcoachingllc@protonmail.com. We will provide a copy promptly upon request at no charge.
 

7. Your Rights

You have the right to:

• Request a copy of the personal information we hold about you

• Request correction of inaccurate information

• Request deletion of your information, subject to any legal obligations

• Opt out of our mailing list at any time by contacting us directly
   

8. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us at:

 

Standup Coaching LLC

Email: standupcoachingllc@protonmail.com

Website: www.standupcoachingllc.net
 

9. Agreement

By using this website and submitting any form on this site, you agree to this Privacy Policy and Confidentiality Statement. This agreement is binding in the same manner as a written signature under applicable electronic commerce laws.

This policy may be updated from time to time.